The typical timeline for an event at Oncore AV, from the conception to the execution, can be anywhere from several weeks to a year in advance. We begin with a request for a quote, then move to finalization of a contract. After dates and venue are locked in for the event, OAV begins allocating our technology and designing the set up. Next we staff technicians and coordinate our arrival and set up, as well as anticipate tear down times. While we appreciate having more than enough time to prepare for our events, we are always ready to take on new challenges at a moments notice.
Recently OAV was contacted to create a large scale sound set up for a concert at the Delta Plex arena for Christine D’Clario, a worship leader/singer songwriter. The initial request was made Wednesday, with the performance scheduled for the following Saturday. You can imagine the difficulty in fitting all of the necessary steps into such a short timeline. Regardless, OAV decided to take on the task and immediately began preparations.
When receiving an event on short notice we first have to ensure that we have equipment available to service our client. The Delta Plex arena seats roughly 6,200 spectators in various configurations. OAV assessed the venue and planned accordingly, ultimately deciding on our JBL VTX systems, and Crown Amplifiers to provide the best possible sound.
After creating a set up based on the venue and needs of the client, our technology was prepped and set aside. Lastly the event needed to be staffed and coordinated. Load times, plus set-up and tear-down were all taken into consideration, and with large equipment we often need to find one to two technicians willing to work on short notice.
Eventually everything was rented, loaded, and set up for Christine D’Clario’s performance at the Deltaplex arena, and went as smoothly as if we had weeks to prepare. Oncore AV is always ready to service your events whether they’re large scale concerts on short notice, or an intimate party planned a year in advance. Check out our Instagram story for photos from this concert as well as updates from other events!