When planning for an event or presentation it is a good idea to consider an Audio Visual service. It can be difficult to know exactly where to start, below we’ll outline a starting point to help your AV team get the information they need to execute your event or presentation flawlessly. Start by asking yourself a few questions about your event.

How big is this event?

Knowing the number of attendees will be a major factor in the equipment and staff needed for the event. The venue size is also important to note, as sound carries differently in larger rooms than in smaller rooms, and indoors versus outdoors. The size of your event can also influence the visual components. Bigger events may need large screens to broadcast visuals to the entire audience without obstruction. 

What kind of event is this?

Knowing the line up of your event is crucial. If the event is showcasing speakers or presentations you may want to consider wireless microphones. If your event is showcasing musical performances of any kind you may need larger speakers or microphone stands.  Perhaps you want to magnify the speaker onto screens so their face can be seen by everyone, or you could stream the performance to be seen world-wide!  

When is your event taking place, and in what conditions?

If your venue has windows and your event is during the day there would be no need for additional lighting, however there are plenty of situations where you would want to light your subject. If your event is taking place outdoors at night, or even indoors in dim lighting you may need stage lights in order to showcase your speaker and set them apart from the audience. Perhaps you are interested in colorful lighting to convey mood or enhance your performance.

Do you want a recording of your event?

This is a factor that is often overlooked but can be very valuable. Maybe you would like to keep the video to use for training purposes later on, or potentially hand out a recording of the event as a keepsake for the guests. Having one or more cameras documenting the event is an investment you may want to consider. 

All of these things are important to contemplate when planning for an event. Although it can seem overwhelming at first Oncore AV is here to assist you, and specializes in designing a setup to fit your specific needs. Reach out to our sales team today to get the assistance you need to make your event perfect!